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Frequently asked questions - Drivers Log

General

How do I change unit for odometer?

Click the "Odometer unit" button in "Settings" and you will cycle through the available odometer units. The text on the button indicates current setting.

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How do I change unit for volume (i.e. fuel)?

Click the "Volume unit" button in "Settings" and you will cycle through the available volume units. The text on the button indicates current setting.

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How do I change application background?

Click the "Background" button in "Settings->General" to cycle through the choices.

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What is the "Confirm record delete" setting?

With this setting enabled you will get a confirmation alert before any record is deleted.

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What is the "Suggest odometer" setting?

With this setting enabled you will get a suggested odometer value when you enter new odometer values.

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What is the "Warn at empty fields" setting?

With this setting enabled you will get a red alert sign in trips or expenses records fields where input is recommended for correct reporting and statistics.

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What is "Status lines"?

In the trips and expenses views there can be some additional information displayed. For trips view, status lines with travel time, distance and average speed can be displayed. For expenses view, status lines with item price or fuel consumption can be displayed. Selection of which status lines to display and background color for the status lines is defined in the settings for trips and expenses.

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How do I modify old trip or expenses records?

If the record to change is quite recent you can navigate to the actual record by pressing the previous or next buttons in the trips or expenses views.

If the record to change is quite old it might be easier to change the record by selecting the period for the record in the reports view and get a screen report in which you can edit any record just by clicking it.

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How do I change the name for the vehicles?

In "Settings->Vehicles" click the blue button for actual vehicle to change vehicle name. Vehicle name can only be changed when the vehicle has been enabled by clicking the enable button on the right.

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Trips

How do I change background color?

Click the "Info display color" button in "Settings->Trips" and you will cycle through the available colors. The text on the button and the color will indicate current setting.

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How do I change the default trip type for new trip records?

Click the "Default trip type" button in "Settings->Trips" and you will cycle through the available settings. The text on the button will indicate the current setting.

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Which default trip types are available?

You can select "One way", "Round trip" or "Latest". If you select "Latest" the new trip record will get same trip type as was last selected.

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How do I change the default trip purpose for new trip records?

Click the "Default trip purpose" button in the trips settings view and you will cycle through the available settings. The text on the button will indicate the current setting.

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Which default trip purposes are available?

You can select "Business", "Private" or "Latest". If you select "Latest" the new trip record will get same trip purpose as was last selected.

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How do I get a location from the iPhone Address Book?

Enable the function by clicking the enable button for "Address Book" in "Settings->Trips". With this setting enabled you can also select what information to get from the address book.

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What information is fetched from the iPhone Address Book?

You can select to get name, company or both. If both is selected you can also select the order of the information (i.e. Name, Company or Company, Name). If you select name or company and the actual field in the Address Book is empty, the other field will be fetched automatically. So, if you want to get company in all cases where company exist and name for all others, you select "Company" in the settings.

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How do I change what data is fetched from the iPhone Address Book?

When Address Book is enabled in "Settings->Trips" you click the middle button which will cycle through the available settings. The text on the button indicates current setting.

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How do I enable GPS?

Click the enable button in "Settings->Trips".

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How do I calibrate the GPS?

With GPS enabled and Auto Lock disabled you make a trip and make sure that the start odometer reading from the vehicle is entered in the trip record. At end of the trip you will have three odometer values, start odometer, end odometer according to vehicle and finally end odometer according to GPS. These three values should be entered in "Settings->Trips->GPS Calibrate" window by clicking the buttons. The calibration will be calculated as a percentage value that is added or subtracted from the GPS value in future trips.

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How do I reset GPS calibration?

Click the X button in "Settings->Trips->GPS Calibrate" and exit the view by pressing the blue "done" button.

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Why should I calibrate the GPS?

For many vehicles the odometer instrument shows a slightly incorrect value. The reason for this might vary but one common reason for different odometer readings is that different wheel diameters will give different odometer values. In most cases you would like to record the cars odometer reading instead of the true distance, from GPS, as otherwise the readings will differ more and more and it will be difficult to keep records consistent. The intention with the calibration is to adjust the measured distance by the GPS with a factor to get same reading in the "TO ODOMETER" field as you get from the odometer in the vehicle.

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When I enter the calibration view the wrong vehicle is always selected?

The default vehicle selected for the GPS calibration view is always the vehicle selected in the last trip record. Reason for this is that this is the only trip record where GPS assistance can be used. If you want to adjust the calibration for another vehicle, just click the vehicle button for that vehicle in the GPS calibration view.

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How do I disable Auto Lock?

Click on the "Disable Auto Lock" enable button to activate this setting. When the button is enabled (green) the Auto Lock is disabled. The Auto Lock function is ONLY disabled when GPS is enabled and activated for last trip record (i.e. if the GPS tracking is globally enabled, but the GPS tracking has been stopped in the trip view, the Auto Lock will not be disabled, unless you change the global setting for the Auto Lock timeout in the iPhone device preferences).

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Do I need to disable the Auto Lock function?

No, this is not necessary, but, if you don't disable the Auto Lock function the iPhone might auto lock which stops the GPS updates and you might get incorrect travel distance as the GPS reading when the application is started again just calculates the distance between last position and the current, and this will be the way the crow flies, which might be a lot shorter than actual distance.

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How do I switch between picker wheels and keypad for odometer entries?

Click the "Odometer input" button in "Settings->Trips" to toggle between picker wheels or keypad input method. The icon on the button indicates the current setting.

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What fields are automatically entered when I create a new trips record?

This depends a little on current trip and settings. Normally the "FROM" section values will be automatically entered. Odometer will be the end odometer from the previous trip. From location will be the end location from previous trip if this was a one way trip, and start location will be copied if the previous trip was a round trip. Date and time will be set to current time.

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Expenses

How do I get location from the iPhone Address Book?

Enable the function in "Settings->Expenses" and you will get a button for this in the expenses view.

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How do I change what data is fetched from the iPhone Address Book?

When Address Book is enabled in "Settings->Expenses" you click the middle button which will cycle through the available settings. The text on the button indicates current setting.

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How do I change background color?

Click the "Info display color" button in "Settings->Expenses" and you will cycle through the available colors. The text on the button and the color will indicate current setting.

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What fields are automatically entered when I create a new expenses record?

This will vary depending on settings. Normally date and time will be set to current time. If a new expenses record is created within 30 minutes from the previous one the location, date, time and odometer will be copied from the previous expenses record. If a new expenses record is created (where only date/time is automatically entered) and the first action is to change the date and time to within one minute of a previous expenses record, the location and odometer values are copied from the previous record.

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What does the text "COPY" in the location field mean?

When values from a previous expenses record are automatically entered in current record this text is shown for some seconds to indicate that this happened.

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How do I switch between picker view and a keypad for odometer, quantity or amount entries?

Click the "Odometer input", "Quantity input" or "Amount input" buttons in "Settings->Expenses" to toggle between picker wheels or keypad input method. The icon on the button indicates the current setting.

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How do I change a fuel fill up between full and partial?

Click the fuel pump icon for actual trip to toggle between full or partial.

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What is "Group" or "Quick selections groups"?

This is a tag that can be defined for expenses records. There are a number of predefined groups available that can be selected via the quick selections buttons. The group name will be used as article name as long as no name is selected from the favorites list (i.e. by clicking the "Article" field in the expenses view). The group tag is also used in preparation of the statistics data. The groups can be from one of the categories, fuel, maintenance or other. For fuel the groups are also split between "liquid fuel" and "gas fuel".

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How do I define quick selections groups?

Up to six favorites can be defined for each button and this is done in "Settings->Expenses->Quick selections groups".

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Can I create new quick selections groups?

No, this is not possible. Use the contact form in the support pages to inform the development team of the groups you would like to have and they will be included in the next update.

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How do I select a quick selections group that is not defined on any button?

Click the plus button and you will get a picker wheel with all available groups for that category.

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What is "Payment methods"?

This is a tag that can be defined for expenses records. This tag is reported in the reports. Up to six payment methods can be enabled and named in "Settings->Expenses->Payment methods". For display and selection of payment methods "Use payment method" must be enabled which is done by pressing the button in "Settings->Expenses".

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How do I get payment method registered for a expenses record?

Click on the payment button and select one of the defined payment methods. The payment button is only available when "Use payment method" is enabled in "Settings->Expenses".

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How do I change the volume unit for an existing fuel record?

If you have picker wheel defined as input method for quantity you will get buttons for volume unit selection when you open the picker wheel. If you have keypad as input method you can change the volume unit by clicking the quantity button when the keypad is active.

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How do I change payment method in expenses view?

Click on the payment field to get a keypad with the available selections.

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How do I define payment methods for expenses view?

This is done in "Settings->Expenses->Payment methods". Enable the methods needed and name them by pressing the blue name button.

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How do I change the default payment method for new expenses record?

This is done in "Settings->Expenses->Payment methods" by clicking the "Default payment method" button. This will cycle through the enabled payment methods and the choices latest or none. With latest selected you will get the latest payment method selected for any new expenses records. With none selected there will be no payment method defined for new records. If any of the six methods is selected as default all new expenses records will get this payment method.

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How do I change the fuel consumption unit in expenses view?

Change the setting in "Settings->Expenses->Status lines".

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Statistics

I don't see any graph for fuel consumption?

At least two fill up with level full must exist in the selected statistics period.

Different graphs are shown for liquid fuel and gas fuel. Click on the fuel button (the petrol pump icon) to toggle between liquid or gas.

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How do I change the fuel consumption unit?

Either you change the setting in "Settings->Statistics" or you click in the lower left corner of the statistics graph (where the unit is displayed).

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What is the difference between liquid fuel and gas fuel?

The groups for fuel has been divided in liquid fuel and gas fuel to make it easier to get statistics for bi-fuel vehicles where gas fuel can also be used. Even though there actually exist some gas fuel that is in liquid form all gas fuel is grouped together.

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What is the meaning of "unregistered" for trips statistics?

This is the length of trips where no trip record has been created. The statistics is calculated from the lowest start odometer value and the highest end odometer value from all trips within the selected period. There might be some parts of the vehicles travel within this range which is not entered in any trip record, this is the "unregistered" mileage.

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Reports

For which periods can reports be generated?

Reports can be generated for

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In which format can reports be generated?

Reports can be generated as

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Why can the web reports only be used on Wi-Fi networks?

For technical reasons the iPhone web server and the web browser client needs to be in the same broadcast domain which isn't possible if iPhone is connected via Edge or 3G.

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Troubleshooting

The application crashes or doesn't startup properly?

Power cycle your device and try again. This will in most cases solve the problem.

If power cycle doesn't help, contact support via the contact form

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I don't see any graph for fuel consumption in statistics view?

At least two fill up with level full must exist in the selected statistics period.

Different graphs are shown for liquid fuel and gas fuel. Click on the fuel button (the petrol pump icon) to toggle between liquid or gas.

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I don't see the distance information in trips view?

The "Distance" status line must be enabled in "Settings->Trips->Status lines".

Distance is only displayed when both start and end odometer has been entered. End odometer also must be larger than start odometer.

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I don't see the average speed in trips view?

The "Speed" status line must be enabled in "Settings->Trips->Status lines".

Average speed is only displayed for one way trips and only when both start and end odometer as well as start and end date has been entered. End date also must be later than start date and end odometer must be larger than start odometer.

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I don't see the travel time in trips view?

The "Travel time" status line must be enabled in "Settings->Trips->Status lines".

Travel time is only displayed for one way trips and only when both start and end date has been entered. End date also must be later than start date.

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I don't see the GPS information in trips view?

GPS must be enabled in "Settings->Trips".

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I don't see the fuel consumption in expenses view?

The "Consumption" status line must be enabled in "Settings->Expenses->Status lines".

The expenses record must be tagged as group fuel and have fill level "FULL".

There must be an earlier expenses record for the vehicle with group fuel and fill level "FULL" as consumption otherwise cannot be calculated.

Calculation of consumption is done within either the "liquid fuel" groups or within the "gas fuel" groups.

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I don't see individual article price in expenses view?

The "Price" status line must be enabled in "Settings->Expenses->Status lines".

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The quick selection buttons for groups are gray?

By default there are no quick selection favorites setup. Setup your personal quick selection buttons in "Settings->Expenses->Quick selections groups".

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Article don't show correct entry even though I have selected a group form the quick selections groups?

The text in the article field is either the article name entered via the article favorite list or a name from the quick selection group. If a article from the favorites list has been selected the quick selections group will in this case only be displayed in the top right corner of the field.

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The GPS enable button in the trips settings view is gray?

GPS can only be enabled on devices with GPS hardware (i.e. iPhone 3G). For other devices the enable button will be disabled.

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I only see two buttons for vehicles?

Enable more vehicles in "Settings->Vehicles".

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There are no vehicle buttons?

If no vehicles are enabled in "Settings->Vehicles" there will be no vehicle buttons displayed.

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